Job Description :
Job Title: Business Professional - Recruiting Coordinator
Location: Remote (PST preferred)
Duration: 6 Months
Job Description:
1. Direct Support to TA Manager
a. ATS (ORC – Oracle Recruiting Cloud) admin. support
i. UAT
ii. Tier 1 Technical Inquiries from Recruiters
b. Manually tracking hire data for new growth/RFP hiring projects and any req change requests, cancellations, upgrades, downgrades
i. Creating and managing req data from Open to Filled
c. Job postings – ensuring reqs are posted in a timely manner by our media vendor
d. Reviewing all drafted offer letters to ensure correct values (i.e. PTO accruals, Sign-on Bonus, STI %, non-compete verbiage, etc.) are selected and printed before Recruiters route for approvals
2. Candidate can work Remote but prefer candidates in Pacific Time Zone.
3. Work schedule: 8am to 4:30pm
4. Required Excel Skills: Intermediate to Advanced
a. Able to create pivot tables, formulas, scrub data, manage multiple workbooks/files/sheets
b. Nice to haves: able to create queries, SQL, able to create dashboards
5. Must be familiar with SharePoint
6. If someone has experience with reporting, possess technical/hard skills, that would be ideal
*Note: no onboarding of new hires involved with this role
Summary:
Responsible for completing administrative and project assignments for the Director of Talent Management and Recruiting Team. Responsible for managing the process for all new hires, and ensuring a smooth and efficient interview and on-boarding process for all new hires.
Essential Functions:
Partner with the recruitment team to provide assistance with hiring and on boarding of new employees. Completing, reviewing and tracking background checks. Assist Recruiters in preparation of materials for Recruiting events, etc Assist Recruiters with the posting of jobs on intranet and external sites. Prepare and distribute offer letters and other related correspondence for candidates. Administer any new background verification requirements as needed. Track and coordinate all activities with Employee Referral Programs Track and input data in budget spreadsheet Build strong working relationships, demonstrate a high-level of integrity, and establish a proactive approach to customer service.
Knowledge/Skills/Abilities:
Above average PC skills in Windows environment (Word, Excel and PowerPoint, Visio) Strong Excel skills a must Creative; organized; detailed; resourceful and self-motivated; customer focused, deals with ambiguity and change well, results-oriented, and an ability to manage multiple tasks at one time Excellent verbal and written communication skills Ability to abide by Clients policies Ability to maintain attendance to support required quality and quantity of work Maintain confidentiality and comply with Health Insurance Portability and Accountability Act (HIPAA) Ability to establish and maintain positive and effective work relationships with coworkers, clients, members, providers and customers
Required Education: HS Diploma or equivalent.
Required Experience: 0-2+ years of directly related experience.